FAQ

FAQs, general as well as those regarding the G-Suite platform, will assist educators and students to effectively use the applications for online teaching and learning. The FAQs are arranged from very basic to advanced issues. The list of FAQs will be updated on a regular basis.

Short Answer: Virtual classroom teaching anytime-anywhere if Internet connectivity is available.

Long Answer: Online teaching-learning is imparting education and classroom instruction using technology platforms. The difference between online and classroom teaching spans beyond the medium. In online mode content delivery, interaction with students, and assessment of students is accomplished in a virtual learning environment on a technology platform.

Online education permits more independence to the students, so they are able to learn in absence of the teacher and at their chosen pace. For teachers, online mode requires design of online courseware and use of right tools in the right circumstances. Synchronous instruction mode replicates live, traditional classroom teaching, while an asynchronous model allows students to view lectures, access materials, and collaborate with teachers and peers on their own schedule.

University of Delhi has made Google GSuite platform available to teacher and student communities to provide opportunities to learn, practice, and socialize with the least amount of technical overhead. With GSuite online learning.

Short Answer: It is a platform, which provides collection of applications to facilitate online teaching-learning and collaboration.

Long Answer: GSuite is a multi-functional platform developed by Google for online collaboration. The applications available on the platform facilitate an effective online-teaching learning process. Since these are cloud based applications, both teachers and students can access these tools anytime-and-anywhere, provided an internet connection is available.

Some commonly used applications include Google Drive for storing data, Google Docs, Google Sheets, and Google Slides for creating word documents, calculations, and creating presentations. All these documents can be shared with collaborators for online collaboration. Calendar is a convenient application for scheduling meetings, tasks and classes. Google Meet connects students and teachers to teach and learn from anywhere. Classroom application creates a virtual classroom, where the teacher can post study material, assignments and grade students.

For more information please see (i) Wikipedia Page for Gsuite (ii) Google’s Gsuite Learning Center ]

Short Answer: Yes, with limited functionality

Long Answer: Selected GSuite services are available by default to all Gmail users. These include Google Drive for storing data with 10 GB limit. Google meet without option of recording the meeting.

However, Gsuite accounts (email accounts provided by DUCC) have additional features. For G Suite users, the drive storage space can be virtually unlimited; Google meet can be conducted with upto 250 participants; Google meet link can be automatically generated and accessed by teachers/students in Google classroom.

Short Answer: Easy, Click on the Classroom in G Suite drawer of your gmail account.

Long Answer: A Google classroom can be created through a G Suite account. The class can be created by typing choosing the "Create Class" option after clicking on the Classroom icon in G Suite. The creator of class automatically becomes the teacher and can add collaborators for co-teaching a class. For every class, a class code is generated which can be shared with the students, the students can then join the classroom through this class code. Alternatively, the teachers can send invites to the students via their email addresses.

The classroom application allows teachers to post different types of reading material for the students. As material is posted in the classroom, the students are notified automatically by an email. Assignments, quizzes etc. can be created and deadlines can be set in the calendar. Each posting activity is notified to the students. Classroom application also allows automatic grading of assignments either through Google Forms or by creating Rubrics.

Follow these Steps

  1. Sign in using your gmail id (for full functionality, use official id, if provided by the college)
  2. Click the application drawer (nine dots on top right)
  3. Click on Classroom icon
  4. In the Google classroom Interface, click “+” on the top right side of the screen
  5. Fill class name, section, subject and Room (if any)
  6. Use people tab (at the top) to add students to the classroom [send invite to the students by adding their email ids - (DU ids if available]

Short Answer: Classwork in Google classroom allows uploading teaching Material.

Long Answer: Teaching material can be uploaded by a teacher using the Classwork tab in Google classroom by using the option “Material”. The material can be posted in a variety of forms including pdf or other documents, images, audios and videos. The material can be uploaded either from the drive, or straight from the hard disk of your computer. It is also possible to post links of study material publicly available on the Internet.

Follow the Steps:

  1. Go to your class in google classroom
  2. Click on classwork tab
  3. Click +create button
  4. From the drop down menu, select material option
  5. On the Material GUI, write name, description about the material to be uploaded
  6. Click on Add button and select the appropriate mode (google Drive/ link/ file/ Youtube) from where the material file is to be taken
    • If already created file is to be uploaded from the Desktop/Laptop, then following steps are to be used:
      1. Click file option
      2. From Insert file Using Google Drive Interface, select upload
      3. Click on upload button and browse to the directory where your file is stored
      4. Select the appropriate file and click the open button (or double-click mouse after selecting the file).
      5. Selected file shall be added to the material
    • If file is to be created, then Click on +Create button
      1. Select appropriate option from drop down menu to create the material file
      2. Once file is ready, change the name of your file from the untitled to the specific name
      3. Close that tab
      4. The created file shall be added
    • Change the Topic of Material in right side panel of the Material GUI
    • Click post button on upper right corner of the Material GUI to send it to all the students in the classroom

Short Answer: Use Google Calendar

Long Answer: Time-table for the class may be set in the beginning of the semester using Google Calendar. It can be done in several ways. Each class in the timetable is noted as an event in the calendar, with set time and day of the week. The event can be repeated for the entire semester. Google Calender also allows editing the event, through which the classes can be rescheduled.

Short Answer: Use “Present Now” button.

Long Answer: To share the screen, you need to first locate the “Present Now” button towards the right end of the Google Meet bar towards the bottom of the screen. After clicking on the button, you get the option of sharing your entire screen, a window or a Chrome tab. You can choose the option according to your privacy needs.

Follow the Steps:

  1. Click the “Present Now” button on the right side of the bottom panel, to start the presentation
  2. Three options are displayed :
    • Your entire screen: On selecting this option, a screen will be displayed, click anywhere on the displayed screen, followed by clicking on the “Share” button
    • A window: Clicking on this option will display all opened windows on your desktop/laptop. Click the window which is to be shared, followed by clicking on the “Share” button
    • Chrome tab: All the opened tabs on the google chrome will be shown. Click on the desired tab, followed by clicking on the “Share” button

Short Answer: Use REC button, which is available only if you have logged in from DU account.

Long Answer: Class lecture can be recorded by the teacher and shared with students for asynchronous learning. Recording facility is available only with the official Gmail account (provided by DUCC). Clicking on the three dots on the extreme right of the Google Meet bar, shows the Rec option. One needs to take permission from the meeting participants before starting the recording. Click on the Rec button to start the recording. When the meeting ends, meeting video is received in email by the host (teacher). The recording is stored in the Google Drive and shared with the students enrolled in the classroom.

Follow the Steps:

  1. On the extreme right side of the bottom panel, click three dots to get a popup menu
  2. Click on the “Record Meeting” option
  3. Consent message box is displayed with two buttons “Accept” and “Decline”
  4. Click on the “Accept” button to start the recording
  5. A red colored recording button on the top left corner indicates that recording has started.
  6. To stop the recording, click three dots to get a popup menu and select “Stop Recording”
  7. Recording will be stored in your drive and additionally you will receive a mail.